In fact, the order is very simple, that is, to do a coordinated management of the bridge between the customer and the factory, and to feedback the information even between the two.
Step 1: When the salesperson and the customer communicate online, determine the initial intent. The customer passes the sample and processing details through the courier. At this point, the requirements for the sample and associated processing are reflected in the proof request form. After that, after signing by the manager of the business department, the sample and the proof sheet (copying the proof sheet should be made, and the original should be kept by yourself). Give proofing room, proofing.
Step 2: After the sample comes out, send it to the customer by courier, even if you ask the express for the ups number.
Step 3: The customer confirms the sample and sends the sample back while placing the order.
Step 4: Make a simple order form to the technical department based on the returned sample. The order form must be signed by the salesperson and department manager. Leave the sample and sample in the technical department. Requires its production process.
Step 5: After the foreign trade contract is passed to the Ministry of Finance for signature and the signature of the CEO. And together with the process sample sample 3 items, the official order form. The order form should be made according to the contract, the quality requirements, packaging requirements, and remarks, delivery date. write clearly. After that, the order form was copied 5 times, and the production-quality control-finance-material control-shipment was respectively transmitted. And sign the original. The original order form is reserved for yourself. Make 5 copies of the process book and pass the Finance-Technology-Material Control-Production-Quality Control. I am staying in the technical department, and the copy is kept by myself.
Step 6: Copy 2 copies of the contract and copy it yourself. The copies are transmitted to the head office and the financial controller respectively.
Step 7: Even reflect the problems in the production process of the factory and communicate with the salesman. After the salesperson and the customer communicate to reach an agreement, the results are communicated to the production floor through the work contact form. The work contact form is kept in the original and the copy is conveyed.
Step 8: When shipping quickly, contact the freight forwarder. Make customs declaration documents. And send the delivery in advance. If there is a problem with the production, it will not be possible to notify the freight forwarder in advance even if it is shipped, so that it can make another schedule.
Step 9: If even if the goods are finished. Then, the warehouse receipts or related documents passed by the goods will be handed over to the goods department two days in advance. And copy 3 copies of the shipping notice, and pass the production-quality control-shipping department. The original is to stay.
Step 10: Even if the negotiable documents are prepared together with the bill of lading sent by the freight forwarder. If t/t is before, the copy will be sent to the other party first, and the payment will be made. Under l/c, the finance department will go to the bank to carry out related matters.
Step 11: After returning the relevant documents such as the verification form, the documents will be handed over to the Finance Department for settlement, and the formalities for tax refund will be processed.
All the above-mentioned documents saved by themselves are managed in the order of contract and customer number.
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